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PHOTO DAY
TEAM & INDIVIDUAL PORTRAITSSchool, league, team and individual portraits. Rosters, picture days, designs and parent galleries.
—Events
—Teams
—Athletes
GAMEDAY WORKSPACE
Games & AssignmentsChoose your workspace
Sports AI Studio processing integrations are planned. Existing PhotoDay functions remain available.
Select an event above, then choose Archive or Delete.
Choose an event above to see only its games and imports.
Import Schedule
Import PDF, Excel (.xlsx/.xls), CSV, pasted text, or add games manually. Review match numbers, dates, times, teams, location and field before saving. Games already saved for this event are available above.
Choose an event above, then paste a schedule or select a PDF, XLSX, XLS, or CSV file.
Game details
Create an Action Photo shoot
Select an imported game in Search Teams to fill its details automatically, or enter a new game manually. Add players and assign photographers below.
Game details
FIELD SESSIONS
Choose a game
My photography assignments
Select any scheduled match or jump to an assigned game, choose Home or Away, then pick players or show Quick Add QR. No game timers.
1. Game2. Team3. Players
1. Select a game
Loading assigned games…
2. Choose a team
Select a match above.
Choose a game first.
3. Select players to photograph
Select a team above to see the players assigned to you.
Camera time verification Check once each shooting day
Before your first assignment, compare your camera's date, AM/PM, time zone and daylight saving settings with your phone.
Your photographer assignments are saved in PhotoDay. Player selections on this device help you focus on the correct athletes; they do not change or delete assignments. Smart RAW Import uses the scheduled game, photographer and photo timestamps. Actual game timing must be reviewed if the schedule changes.
Action photos
0 selected
Player unknown? Choose No player assigned / general game photos. CR3 and JPG camera originals can be uploaded without identifying players first. Each photo preserves the uploader/photographer credit; player assignment comes later.
JPG, PNG, TIFF, or camera RAW • Up to 90 MB per file. RAW files are stored even if no thumbnail appears: look for RAW UPLOADED ✓ and the Original download button. You can attach a matching small JPG preview to a selected RAW; this does not replace or modify its CR3.
Lightroom photo transfer
Select photo checkboxes below, then send the original to your linked Lightroom account.
Select an original camera photo to send. An edited-only JPG cannot be sent with this function.
Ready. Select one CR3 or JPG original, click Send, and the upload result will appear here. Use Check transfer status before retrying an uncertain upload.
Action PSD templates
Required layer before you upload: PLAYER_PHOTO — Smart Object.
Optional text layers: TEAM_NAME, PLAYER_NAME, JERSEY_NUMBER. Keep the photo window and masks in your PSD. The renderer preserves the game background and fills that photo window. Photoshop checks the layer types when rendering.
Create designs from selected edits
Assigned photos use each player’s saved name, team and jersey number automatically. These fields apply only to photos without a player assignment. Each photo creates one design. Choose another template to create more designs.
Add edits to a player folder
Use selected action photos in the existing player design studio too.
Sports AI Studio Processing
Studio job sync has not been connected yet. RAW files can be uploaded through PhotoDay; downloading assigned batches, automated player ID, culling, cropping, and enhancement require the next integration.
Current status: desktop Studio operates separately. No automatic queue or delivery is enabled from this dashboard.
Production Status
Use the GameDay selection to review recorded sessions and uploaded action photos. A unified processing-status dashboard will be connected when Studio job sync is implemented.
Adobe Lightroom Cloud
Checking connection…
Use your existing Adobe connection to send/import Lightroom Cloud photographs. Your camera originals stay preserved.
Lightroom account access is separate from Adobe Auto Tone processing, which is not enabled by this connection.
Premier Sports Designs — Turn Moments Into Legacies
BUSINESS OVERVIEWPhotoDay • Event Day • Gameday Action Photos
OPERATIONS AT A GLANCE
Business Overview
Counts below come from your PhotoDay workspace. Other services will be connected individually.
—Approval RequestsQueue connection next
—Store SalesStore coming soon
OUR OPERATIONS
Four business workspaces
Each service keeps its own workflow and shooting technique.
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EVENT DAY
TOURNAMENTS • SHOWCASES • EVENTSTournament photography, game schedules, onsite capture, team identification and same-day workflows.
—Event Days
—Venues
—Teams
Schedules & teamsImport CSV/Excel schedules and match teams
Capture & galleriesExisting capture, designs and galleries
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GAMEDAY ACTION PHOTOS
IN-GAME COVERAGE • ACTION PHOTOSIndividual player coverage with QR requests, staff approval, capacity planning and paid-only bookings.
—Games
—Requests
—Assignments
Pending approval queueOpen the Gameday workspace for available controls
Photographer field sessionsExisting live photo workflow retained
▧
MERCHANDISE STORE
PRINTS • BANNERS • CUSTOM GEARPlanned storefront for custom sports graphics, team apparel, banners and keepsake prints.
—Sales
—Orders
—Products
Custom posters & graphicsFuture online product catalog
Prints & team merchandiseFulfillment integrations will come later
Games being photographed on the selected date. Completed games turn green.
▤Existing order management
Open Event Day → Orders to view available order records. Unified order summaries will be connected later.
0 live active field sessions
PERMANENT PLAYER FOLDERS
One player. One private parent link. Every season and event.
Matched PhotoDay photos, Event Day photos/designs, and manual uploads can all live in the same permanent player collection without duplicating the R2 file.
0player folders
Players
Search permanent player profiles across all PhotoDay and Event Day work.
Select a player
Open a player to manage their profile photo, private parent link, and full photo/design collection.
PSD
PLAYER FOLDER
Player
Private Parent GalleryNot published yet.
Client Design Spaces
Paid or complimentary numbered spaces. The parent can choose a template in any empty space.
Player Content
Virtual collection — existing R2 photos/designs are referenced, not copied.
CLIENT DESIGN STUDIO
Design Packs, Template Library & Work Queue
Sell prepaid 5/10/15/20-design packs, let parents choose protected templates, and manage each numbered design space from request to final.
Template Library
Your existing folder organization is preserved. Import JPG/PNG previews from those folders; PhotoDay automatically makes a low-quality watermarked copy for clients.
Design Work Queue
Requests from parents and bulk assignments appear here. Upload a protected ready preview, then the parent can submit Date / Time / Location changes.
Bulk Assign Templates
Assign the same pack of templates to one player, a whole team, or every client. Existing prepaid empty slots are used first.
Select templates visuallyClick the actual preview cards you want to assign.
0 selectedPrepaid Design Packs
Owner/Admin only. Set the discounted price for 5, 10, 15, and 20 design spaces. A successful Stripe payment automatically creates the numbered spaces in that Player Folder.
Recent Design Pack Sales
CREATE
New PhotoDay event
SELECTED EVENT
No event selected
Choose an event below.
Cloud events
Select one to manage its teams and roster.
Teams in selected event
TEAM SETUP
Set up every team before PhotoDay.
Select an event, add all teams, then load each roster. On the field, jump straight from a team to shooting.
0/0rosters ready
EVENT
Choose PhotoDay event
Select an event.
ADD TEAMS
Add all teams at once
Teams
Select an event to manage its teams.
TEAM ROSTER
Choose an event and team
No team selected.
Load roster
Players are saved directly to the selected cloud team.
Bulk import matches CSV filenames and team names to existing teams in this event. Collection and Collection Name are accepted as Player Name.
Players
0 players
This device
Start typing to find a team quickly.
Choose a team.
Lock the selected team before leaving PhotoDay to shoot with your phone camera.
Use your phone's normal Camera app. When you return, every imported photo will be assigned to this locked team.
Create the team now, shoot immediately, and load the roster later.
Cloud camera
Connect the PhotoDay Upload Worker first.
Your private R2 bucket is ready. Add the Worker URL in Settings, then this camera panel will turn on.
Select a team and press LOCK TEAM FOR SHOOTING first. Then use your normal phone Camera app, return here, and import all of that team's photos at once.
LOCAL PHOTO SAFETY
Offline-first field queueA photo stays on this device until you manually clear it after R2 ✓.
TEAMS WAITING ON THIS DEVICE
Photos not backed up yetThis catches teams you photographed and moved away from before pressing UPLOAD. These photos are still saved locally on this device.
Live field sessions
Photographers working this event right now.
TWO-WAY COMMUNICATIONS
Field Chat
Photographers and the home desk can message each other without leaving PhotoDay Manager.
Use Event Chat for everyone, or tap Message beside a photographer in Live field sessions for a private conversation.
TOURNAMENTS • BIG EVENTS
Event Day
Manage tournament schedules and coverage separately from the PhotoDay workflow. See who plays next and which teams your photographers already covered.
0games
0teams photographed
EVENT DAY EVENT
Select the tournament / big event
Select an Event Day event.
NEW EVENT DAY
Create a tournament / big event
Event Day events stay separate from your PhotoDay events, rosters, and 5-photo workflow.
Choose saved PSDs or upload new ones below. Exact required layer names and types are shown before uploading. The event and these choices are saved together when you click Create.
8×10 IndividualPortrait 8×10
Recommended optional fitting guides: PLAYER_PHOTO_SAFE_AREA, TEAM_NAME_SAFE_AREA, PLAYER_NAME_SAFE_AREA, JERSEY_NUMBER_SAFE_AREA. Keep guides as separate layers; the renderer hides them in the export.
Required layers — exact names:
| Layer name | Type |
|---|---|
PLAYER_PHOTO | Smart Object |
TEAM_NAME | Text |
PLAYER_NAME | Text |
JERSEY_NUMBER | Text |
10×8 Team CompositeLandscape 10×8
Recommended optional fitting guides: TEAM_NAME_SAFE_AREA. Keep guides as separate layers; the renderer hides them in the export.
Required layers — exact names:
| Layer name | Type |
|---|---|
TEAM_COMPOSITE | Smart Object |
TEAM_NAME | Text |
8×10 Memory MatePortrait 8×10
Recommended optional fitting guides: PLAYER_PHOTO_SAFE_AREA, TEAM_NAME_SAFE_AREA. Keep guides as separate layers; the renderer hides them in the export.
Required layers — exact names:
| Layer name | Type |
|---|---|
PLAYER_PHOTO | Smart Object |
TEAM_COMPOSITE | Smart Object |
TEAM_NAME | Text |
Standard layered PSDs up to 90 MB. Photoshop validates the required layers before rendering. Uploaded PSDs remain available in your library even if you leave without creating this event. Memory Mates use the rendered Team Composite.
EVENT DAY COMMUNICATIONS
Event Day Chat
Field photographers and the person working from the home computer can coordinate here in real time.
Messages are shared only with members who can access this Event Day event.
PRIVATE R2 PHOTO BROWSER
Team Photos
Browse the photos stored for each team without making your R2 bucket public.
0photos
Start typing to find a team quickly.
Select a team to view its private R2 photos.
EVENT PHOTOGRAPHER ACCESS
Invite photographers and track what they shot.
Each invite is tied to one event. Photographer accounts can shoot only their assigned event, while you can see their teams, photo counts, and upload/green status.
0photographers
SELECT EVENT
Photographer access
Choose the PhotoDay or Event Day event you want to staff.
Choose an event.
SHARE EVENT ACCESS
Photographer invite link
Send this link to photographers working this event. They create their own account with username, first/last name, phone, email, and password.
EVENT CREW
Photographers
Tap a photographer to see every team they worked and whether the team turned green.
SALES • POS • PRINT FULFILLMENT
Configure checkout, payment methods, physical prints, and fulfillment.
Set the Event Day catalog parents will buy from. Payment secrets stay on the secure backend; PhotoDay stores only safe checkout settings here.
0active products
EVENT CATALOG
Choose Event Day event
Products are assigned to one Event Day event so each tournament can have its own prices and print options.
Choose an Event Day event.
PAYMENTS
Accepted payment methods
Enable the methods you want to offer. Secret access tokens are never stored in the browser.
Stripe secret key + webhook signing secret belong in Cloudflare Worker secrets, not here.
Square access token + webhook signature key belong in Cloudflare Worker secrets, not here.
PayPal client secret belongs in Cloudflare Worker secrets.
CHECKOUT
Taxes & order defaults
FULFILLMENT
GAMEDAY ACTION PHOTOS
PhotoDay order emails
Send payment confirmations, digital download links, pickup notices, free site delivery notices, and shipping updates through Resend.
Check the connection after setting up Checkout Worker v5.
Use an inbox you already receive email in.
The test email goes to your signed-in account.
Email setup instructions
Add your domain in Resend and verify its sending DNS records in Cloudflare. Add RESEND_API_KEY as a secret on the checkout Worker, set EMAIL_ORGANIZATION_ID to your organization ID, and add a cron trigger every minute. Use Checkout Worker v5 and run 026_ORDER_EMAIL_SETUP.sql. Add the Resend delivery webhook to track delivery and complete digital orders automatically.
Use the included README_V12_43_22_EMAIL_SETUP.txt for the exact steps. Keep the API key in the Worker secrets.
PRODUCT CATALOG
Digital products & physical prints
Create as many sale variants as you need. Example: 8×10 Individual Print, Individual Digital File, 8×10 Memory Mate Print, or 10×8 Team Photo Print.
Products for selected event
SECURE PAYMENT CONNECTIONS
Backend credentials
PhotoDay does not store private Stripe, Square, PayPal, or Supabase server secrets in this admin page. The secure checkout Cloudflare Worker uses the secrets below.
SUPABASE_SERVICE_ROLE_KEY
STRIPE_SECRET_KEY
STRIPE_WEBHOOK_SECRET
SQUARE_ACCESS_TOKEN
SQUARE_WEBHOOK_SIGNATURE_KEY
PAYPAL_CLIENT_SECRET
STRIPE_SECRET_KEY
STRIPE_WEBHOOK_SECRET
SQUARE_ACCESS_TOKEN
SQUARE_WEBHOOK_SIGNATURE_KEY
PAYPAL_CLIENT_SECRET
Stripe test checkout is supported by PhotoDay Checkout Worker v1. Keep checkout in Test / Sandbox until a test purchase completes and appears in Orders.
BRANDING · DASHBOARD MEDIA
Dashboard Media Manager
Replace the photos on your Manager dashboard without touching event records, players or payments.
Edit locally first, then select Publish to Team to share your dashboard photos across workstations. Shared branding is saved separately from customer galleries, player photos, and bookings. You can export a media ZIP as a backup.
Choose an image to edit
In collage mode: drag the six collage images to reorder them, or use the ↑ ↓ buttons.
Top hero banner
Choose a new image or reset to the included image.
Use a public image URL; private PhotoDay/R2 gallery links are not supported here. Your original media library is unchanged.Ready to customize.
For best results, use horizontal images for the banner (1800×500 or wider), medium landscape images for the four service cards, and a transparent PNG for your logo. Uploads are resized for a faster dashboard.
Account
Cloud connection
PRIVATE PHOTO STORAGE
Cloudflare R2 Upload Worker
PhotoDay never stores an R2 secret key in the browser. Your Worker has a direct private binding to photoday-originals and verifies your Supabase login before accepting an upload.
FIELD STORAGE MODE
Team-first photo storage
PhotoDay stores every imported photo under the team you selected and backs the original up to your private R2 bucket. No jersey analysis, player matching, or Review step runs in the field workflow.
Select the correct team → shoot/import → confirm R2 ✓. You can add or edit the roster before or after the shoot.
Portable metadata backup
The cloud is now the primary database. You can still export event/team/player metadata as a JSON safety copy.